Technical Services
Records Management
Records Management Supervisor
Harriman Learning Center 163 Harriman Heights Road
Monroe, NY 10950
845-781-4363 ext 10746
Records Management Transformation
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NEW SERVICE: Electronic Document Management System (e-doc)
Click for access to e-doc | View e-doc Powerpoint (New!)
Electronic Document Management provides secure, internet accessible storage for critical documents. Documents in electronic format can be imported, paper documents can be scanned and existing microfilm/microfiche can be converted. Search criteria are customized to meet individual needs.
What is Records Management?
This comprehensive Records Management Program was developed to provide local organizations with the service of a Records Management Specialist. The specialist will provide the leadership training and organizational skills necessary to establish a systematic Records Management Program in the participating organization. Records are stored in either analog or digital format. The Office of Records Management offers the following services:
The Seven Attributes of an Effective Records Management Program
An office has an effective records management program when the office:
1. creates the records it needs, and none that it doesn't
Records are efficiently created in the normal course of business for all functions sufficient to satisfy legal, fiscal, administrative, and other recordkeeping requirements.
2. retains the records needed as essential evidence and gets rid of obsolete records
Records are retained and usable for as long as required for legal or business purposes, and then efficiently disposed of or preserved as archives.
3. stores its records - especially historical records - safely and securely
Records are stored and maintained in a safe, secure, cost-effective fashion to support retention, access, and archival preservation where applicable.
4. retrieves information quickly through efficient access and retrieval systems
Records systems provide effective and efficient retrieval and access to records, to support use by the creating organization and by the public.
5. uses the right information technology for the right reasons
Uses information technology appropriately to store, retrieve, make available, and use records.
6. promotes and supports the use of archival records as a community resource
Appropriate secondary use of records by public and other entities is supported and promoted.
7. recognizes through policy and procedure that records management is everyone's job
Ongoing records management goals and priorities are integrated through the organization and its operations as part of the normal course of business.